The secret to getting things done

Don’t make things bigger than they are by labeling them with big words.

Change the company culture? Do a huge project?
Don’t. Not if you can help it.

Change management at the office

Change at the office | Image HikingArtist

Unless you have exactly the right people who will get things done without blinking. Because they know all the right people, and they know how to get those people to do whatever needs doing, and they definitely ‘know the ropes’. You know the type. It’s the type that’s rapidly approaching their retirement. In their stead, you get ‘really big project experts’. Six foot Sigma. Mean. The Artist Formerly Known As PRINCE2. They’ll get things done, in their own way. Continue reading

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How to leave your job in an orderly fashion

Writing as I am at a table in a home in the Netherlands, the abdication by our queen and subsequent coronation of her son is something which makes me wonder how you prepare your successor for a job you’ve had for a long time – possibly decades, although that doesn’t happen very often.

Leave Your Job In An Orderly Fashion

Harvest [click to view image by Vilseskogen on Flickr]

With many jobs, the role remains in some shape where the individuals leave. Unless we run a family business, we don’t (consciously) prepare our children to do our own job – to become our successors.

So how do we prepare our jobs to be taken over by successors we may hardly know?

How to leave your job in an orderly fashion

I’ve left a few jobs behind me over the years, though not one I’d done for 30-odd years. Even so I’ve learned a couple of things so far about handing over your tasks to your successor. Here’s my pick-and-mix harvest:

  1. Don’t postpone documenting your tasks until you can see the exit outlined. Make documenting essential procedures a normal part of your routine. It’ll give you something to refer interns or new coworkers to. If anything changes, you’ll be able to check (and show) quickly where your own tasks are affected.
  2. List every task you can think of and write down everything worth knowing for every task on your list. (check if current procedures are up to date)
  3. Make sure you distinguish between priorities #1 and the rest. Don’t pretend everything you do is equally important.
  4. Don’t believe for a second you’ll be able to document 100% of what you do, how you do it, and why you do it.
  5. Don’t believe for a second that nothing will or should change after you leave. You’ll give them a way to keep going without you, until they decide to do things differently.
  6. If you remember why you follow a certain procedure, add your reasons. Those reasons will help your successor understand why a seemingly dull task is important – and if they change anything, they’ll know what to keep or whom to check with before they skip that part.
  7. For preference, have your successor in place before you leave. If you can’t, haul in a coworker who’s not about to leave in the next month or so and have them perform the most essential task from your list. Then improve your documentation accordingly. Including: “If you’re not sure, ask Jake.”
  8. Depending what branch you’re working in (at your next job) give your successor anywhere from 2 days to 1 month to call you if they have any questions.
  9. Leave.

This is all under the assumption that you and your employer are on good terms when you leave.

A royal exit for everyone

Whether or not you were happy at the job you leave behind, don’t make enemies on the way out. If you hated everything about your job, smile on your way to the door. You’re leaving, remember? You can afford to give your ex-colleagues a final royal wave.

How have you left your previous job(s)? Have I left any important bits out?

How improving your learning strategy will help your career

If there’s one thing in my career I’ve regretted it’s not pouring some strategy into my learning processes sooner.

Here’s the thing: I was a fast learning kid. No plodding for me. Sounds great, right?

Career Hurdles and Learning Strategy

Women’s Final of 80 meter hurdles, Olympic Games, London, 1948.
Daily Herald Archive at the National Media Museum [Click to view image on Flickr]

Wrong. The one thing you need to consider – I’m now looking at it as a parent – is that if your kid is (or if you are) very fast on the uptake, part of all that learning capacity should go into the strategy of learning. Don’t wait till your kid is 16 years old.

Questions for your learning strategy

Starting small, explore questions like these:

  1. What is learning?
  2. How can you learn something new?
  3. What different methods of learning are there?
  4. What works for learning different topics?
  5. How can you tell how you should go about a new task or a new subject? It’s ‘meta’ time 🙂

Most importantly, you need to take the whole concept of learning to a level where the task in hand no longer matters. Only when knowing how to perform a specific task is no longer enough does your need to know #5 become apparent.

How can being a fast learner spoil your learning?

That’s easy. My default learning strategy was: “You read it. You read it again. You’re ready.” Sophisticated stuff, I know. It worked for me most of the time.

Oddly enough, it didn’t work with maths after a certain point. Of course now I know that I was trying to memorize everything without understanding any of it.

There’s nothing like a crisis to revise your learning strategy

When did I finally revise my learning ‘strategy’? After I failed big time in my first year at university. I had four exams and failed two. How did that happen? Actually this is a bit embarrassing in retrospect. I failed because I couldn’t read and memorize everything in that foot-high pile of … well, stuff about art 😉

This was an eye-opener. I had skipped maths before my grades reached embarrassing levels. Getting really poor grades for the first time in your life makes it painfully clear you’re doing something fundamentally wrong. It is, as they say, a great learning opportunity. Yay!

It worked. I learned.

How does a learning strategy help you in your career?

Whenever you’re faced with a new task, new job, new career, you’ll find yourself having to figure out what will work best in that particular situation. Doing what you always did will lead to good results in some cases, or it will leave you in a smelly bog wondering what went wrong.

Bringing a strategic approach to your tasks means you will do things like:

  1. come up with a rough guide or plan for a new task,
  2. consciously opt for a general direction that’s most likely to get results,
  3. finetune your actions as you go along.

Take a learning approach to your career – starting today.

More reading:

How do you approach new tasks? Add your thoughts about learning, plodding, career, and school issues in a comment. I will, as always, reply to anything non-spammy 😉